The November meeting is a very busy meeting with dues due for the 2012 season which begins in December. We also elect our new officers. And will put the last touches on our Holiday potluck plans. Jacki would like plenty of time for the workshop and would like to start promptly at 7:30. So lets all be a bit early, if possible, so we can get our business out of the way!!
Officers to be elected: President, Vice President, Secretary, Treasurer.
According to our current by-laws:
- The President shall preside over all meetings of the Club and Executive Board and shall perform such duties as regularly pertain to the office. The President shall be ex-officio member of all committees and shall appoint the chairs of all standing committees and special committees as necessary. The President may call special meetings of the Club or Executive Board as the need arises. The President shall not vote at Club meetings unless there is a tie, and shall cast the deciding vote.
- The Vice-President shall assist the President in the discharge of his/her duties, and shall perform in the duties of President in the absence of or inability of the President. The Vice-President shall be the Chair of the Publicity Committee and any other special duties as assigned by the President.
- The Secretary shall keep all the minutes and attendance of regular and Executive Board meetings... and any other duties as assigned by the preseident and/or Executive commitee. (Some additional duties specified for the Secretary in the by-laws are currently being done by the "Information Officer," which is currently an unofficial position, and by the other officers. ...correspondence with members and other Club affiliates, have charge of the books and papers of the Club, prepare reports for publication and filing to appropriate organizations, attend to the distribution of notices and bulletins.)
- The Treasurer shall be the custodian of the funds of the Club and shall pay expenditures approved by the Executive Board. The Treasurer shall make financial reports at every regular meeting, a yearly financial report at the Annual (November) meeting, and be subject to an annual audit in October by the Executive Board. The Treasurer shall receive dues from the members... and keep an up-to-date membership record at all times.
The Executive Board consists of the current officers plus the immediate past President. The current Executive Board is looking at amending the constitution and by-laws. We will try to vote on these changes at the November meeting or by email before the December meeting.
In an effort to expedite the election procedure so that we can take care of business quickly at the November meeting, I offer the following:
- Pam is offering to run for President but would welcome anyone else who would like to step forward. Please send Pam your name if you would like to run or would like to nominate someone.
- Pam is proposing Mary G or Janet B for VP if either would like to run or anyone else who would like to hold this office (please email Pam with your name or the name of a willing nominee). The VP candidate should be willing to move into the President position in subsequent years.
- We need a Secretary who expects to be attending most meetings and can email digital copies of the minutes to Pam for posting on the blog. If you don't know everyone's names, please feel free to ask for people to give names at the start of the meeting. Georgianne? Anyone else?
- While the By-laws specify that no officer may hold office for more than two consecutive terms, we will ask that this be waived again and that Becky T. continue on as Treasure unless there is a member who would like to run for this office.
If you would like to be an officer but are afraid you might not be available to attend all meetings, or fully discharge your duties, please stand for office. We will ask for alternates to make themselves available to fill in as needed or a co-officer can be elected. We want to give everyone who wants to be an officer a chance to hold office.
Thanks
No comments:
Post a Comment