Executive Board Meeting Minutes for March 10, 2016

Burnett Garden Club

Executive Board meeting

Grantsburg High School @ 5:30 pm

Secretary’s report for Mar 10, 2016

President Mary Charmoli called the meeting to order at 5:40 pm.

Discussion on Constitution:

1. a. #7 Meetings, Section 1—remove the room number (we sometimes meet in other rooms)

b. (Comment only) #7 Meetings, Section 2—Executive Board is supposed to meet semi-annually (need to enforce)

Discussion on Bylaws:

2. a. #1 Officers, Section 1, E. “No officer may serve more than two terms consecutively”, add: “with the exception of information officer”.

b. (Comment only) #1 Officers, Section 1, H. “When co-Presidents preside, no Vice President will be elected (oops)

2. #1 Officers, Section 2, D. Treasurer:
   1. Should we limit the amount that the Treasurer may write a check for (in order to protect both the Treasurer and the account)? This was possibly $50 and under without approval, $50 and over must have approval; regular annual expenses, no approval? Jackie & Kris will research what the bank can do; tabled this decision.
   2. (Comment only) The Treasurer has set up an electronic password and provided the password to the President.
3. #4 Committees, Section 2.
   1. Add, “Fairgrounds Planting, Grantoberfest & Tours” to Standing Committees list.
   2. Discussion that Budgets are supposed to be set for all committees before expenditures can be approved. Should we set an annual date for this? Tabled. We will discuss these at the annual Organizational meeting.
4. #5 Meetings, Section 2. Add “November” to the Annual Meeting phrase.

Pam motioned, Jackie seconded to approve item #’s 1.a., 2.a., 4.a., and 5 to the Constitution & Bylaws. Motion passed.

2. Honoraria.
   1. Gift cards/certificates in the amount of $25 should be purchased according to the speaker: Local speaker (including club members, if they decide to keep them) at Village Floral [good at the Garden Store too]; Out of Town speaker at Holiday gas stations.
   2. Treasurer will purchase gift cards and thank you notes to give to the speakers at the time of their program; the notes are to be signed simply “Burnett Garden Club”.
   3. Treasurer will purchase stamps to have on hand for mailing gift notes (if needed) and correspondence.
3. Sign Renovation—Kris presented the PowerPoint program she created which will be used for fund raising.
4. Other business: Cookbook title—Jackie. The title “Burnett Garden Club Favorite Recipes” and a design were picked by those present. Mary C. motioned, Pam seconded to approve. Motion passed.
5. Pam motioned, Lisa seconded to adjourn meeting; motion passed at 6:20 pm.

Attendance: Mary C., Wanda, Kris, Jackie G., Lisa, Pam, Charlene