Board Meeting Minutes, 10 Jan 2019

Burnett Garden Club
Final Board Meeting
Thursday, January 10, 2019

Meeting called to order: 7:05 PM by Kris Henning.

Members present: Kris Henning, Pam Davies, Charlene Strabel, Sandy Hinrichs, Janet Byers, & Mary Charmoli.
Secretary’s Report: On blog
Treasurer’s Report: $2333.47 on deposit + $18 cash = $2351.47
Old Business: None
New Business:     Disbursement of Garden Club Assets

Each attending member was asked how they would like to see the monies and club items disbursed. Suggestions from non-present members were also considered. From this list, pending more research into costs, etc, the committee determined the following:

1.    Dues paid for 2019: .Members will be offered a refund for their dues (all members present refused). Sandy will contact the two newest members.

2.    HWY 70 Grantsburg Sign. The club will no longer plant and maintain this sign but does feel an obligation to help with a low maintenance option.

• A bench would be purchased throught GRO Grantsburg, matching those planned for downtown, with plaque inscribed: For 30 years of Beautification 1988-2018 Donated by the Burnett Garden Club. The cost, with inscribed plaque, shipping and installation would be approximately $919. The bench would be placed on the west side backed by existing shrubs and possibly more grasses. The village will provide a cement base to prevent theft.
• A large cement planter would be in front of or adjacent to the bench at an approximate cost of $300 + shipping. More research into cost needed.
•  For the east side, three to four hydrangea shrubs would be purchased from Wood River Garden Center and planted to hide mechanics of the sign.
• The balance of the previously planted area would be re-seeded or mulched to be maintained by the Village of Grantsburg

3.    The Library Garden:

•  Pam would continue to monitor weeding
•  From the balance of funds, a one time donation would be made to the library earmarked for maintenance of the gardens. Amount to be determined.
• Our soaker hose/timer from the sign garden will be donated to the library garden

4.    Memory Lake Flagpole Garden:

•  The Club will no longer maintain this area which is becoming overgrown.
•  Kris suggested to Sheila that someone could be hired to replant succulents such as Sedum.
• The club will not be making any donation toward this.

5.    Fairgrounds:

•  The Club will no longer maintain these planters   
•  Village Floral has always donated plants. We would donate $100 to off-set this cost.
•  Charlene will discuss with 4-H leaders about planting and maintaining

6.    Master Gardener Program:

• Current members who are not yet Master Gardeners should be offered the opportunity to take the MG class beginning this spring in Spooner. Four members suggested as possibly interested were Sandy, Charlene, Wanda, and Rhonda. At $150/person, the estimated cost would be $600. Other members interested should contact Kris.

7.    Cookbooks:

• Approximately 15 cookbooks were left and given to Pam to sell at the Pink Squirrel. Any members wanting a cookbook should contact Pam.
• A few books were given to members present

8.    Banner:

• The Garden Club Plant Sale Banners were donated to Janet’s Plants for all the donations made by Janet's Plants to the club and discounts offered to members over the years.

9.    Reference Book

• The Club’s inscribed Wisconsin Flower Guide book was also donated to Janet’s Plants

10.    Hanging Baskets: Suggested as option for remaining funds

•  Money may be donated to Grantsburg and Siren towards the summer floral hanging baskets along streets
•  Update – Both Grantsburg and Siren already have money allocated towards these so this option will be omitted

11.    Hand-painted Garden Club Signs:

• Will be offered first to Linnea (as they were painted by her mother), otherwise Pam would like them.

12.    Lucille Danielson’s Photo Albums:

•  Donated to History Center - done

13.    Paper Products from Anniversary/Christmas Parties and School:

• Taken to woman’s shelter by Rhonda - done

14.    With any leftover funds, planting trees was also suggested.

The board will continue to oversee the disbursal of funds until all is completed.

Formal Announcement of Termination/Thank You:

•  A formal “thank you” will be written and printed in both newspapers
•  Kris will contact Sentinel, Mary will contact the Leader about possible article in each of these papers.
•  Pam will draft a “thank you” for the blog
•  Thank you to board members for their hard work

Miscellaneous:

• Plant sale pots that everyone has been collecting--Janet will accept “clean” used plastic pots. Please soak in bleach water before taking them to her.

Continue meeting socially:

• Proposal that members would gather “informally” during the summer months at various venues, such as members’ homes/gardens, for potlucks/tours, etc. These could be held on the 2nd Thursday of the month (our regular meeting day)
• Christmas Parties would continue on the 2nd Thursday of December.
•  Notification of these events would continue via the blog by Pam and would be open to current/former members.

A motion to adjourn was made by Charlene. A second was made by Janet.
The meeting ended at 8:50 PM

Respectfully submitted by Mary Charmoli